Code Entry

NOTE:  There are two very different configurations for entering charges in HST Practice Management:  Charge Entry, which is consolidated with coding, and also Code Entry and Coded Charge Entry where these functions are separate menu options. This section explains the separated Coding option that must take place before Coded Charge Entry can occur.

Select Billing > Code Entry or click the   icon on the tool bar.

White = no codes entered/saved

Lime green = codes entered/saved

Blue = charges entered

Pink = no account number (and/or patient ID) assigned

 

Comments

When a comment is entered in Code Entry, the comment will follow the record into Coded Charge Entry.  An alert will appear that looks like this:

 

When clicking on the Alert, the full text of the comment will display.

 

Diagnosis Codes

If Diagnosis Codes have been entered in the Clinical Log, they will automatically populate in this section.  At least one diagnosis code is needed in order to Save the coding for a patient.

• Records can be added, deleted or changed.
• Use the Up and Down arrows to change the order.

• Consider changing the sequence based on which codes should go on the claim.  The CMS Form only prints 4, but the other formats accommodate many more.  There is no limit to how many codes can be entered.

• Select the drop down arrow under "Code," and it will display the Look Up screen.  
• Click  to view the diagnosis codes associated with the CPT(s) in Administration > CPT Code:

 

Double-click on any entry to pull it into the Charge Entry form. Hit "Close" when finished.

 

Physician/Procedure

The Physician / Procedure section displays the Physician, Procedures and associated CPT codes, if applicable.

• The Primary CPT Code is checked by default.  These CPT Codes are tied to the procedures in the Procedure Config Form. Go back to that form to add, edit, or delete codes, if necessary.
• Check / uncheck the desired CPT codes, then click  to move to the CPT Codes section.
• If the same CPT Code is needed more than once, click the  as many times as needed to add the performed procedures.

 

CPT Codes

Clicking , will populate the CPTs in this area.  Add any necessary modifiers and flag applicable diagnosis pointers.  Save the coding and the record will be ready for billing.

 

Diagnosis Pointer:  This field is required.  For data entry, index the codes entered in the Diagnosis Codes grid.  If there were 2 diagnosis codes, the indexing will be in the format first code, comma, second code, comma, etc.  so codes 2 and 3 on this CPT line are applicable, the entry would be;  2,3.  Enter at least one code per each billed service.